NEXWAWEINFOTECH
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Event communication automation

Personalized invitation and RSVP platform

An event communication system that imports guest lists, personalizes media invitations, schedules reminders, tracks attendance, and answers RSVP questions through an AI assistant.

Platform foundation

SaaSCSV processingMessaging APIsAI extractionScheduled jobsAnalyticsResponsive web

The challenge

Large family and business events require hours of calls, repeated reminders, guest-count tracking, and follow-up messages. Information becomes scattered across spreadsheets, phones, and separate conversations.

The solution

We turned the complete invitation lifecycle into one workflow, from CSV upload and personalized sending to live RSVP reporting and post-event thank-you messages.

End-to-end workflow

How the product moves work forward

  1. 01

    Import guests

    Upload a CSV containing guest names, contact details, and the number of people included in each invitation.

  2. 02

    Prepare invitations

    Attach PDF, image, or video invitations and add personalized or custom messages.

  3. 03

    Send and remind

    Deliver named invitations and schedule reminders before the event and shortly before each function.

  4. 04

    Capture RSVP

    Guests choose Yes, No, or Maybe, with party size and response status reflected in the dashboard.

  5. 05

    Close the event

    Send a manually written or AI-assisted thank-you message after the function is complete.

Detailed capability map

What was designed into the platform

Guest management
  • CSV contact import
  • Named guest records
  • Party-size tracking
  • Validation and correction of imported information
  • Searchable response status
Rich invitations
  • PDF invitation delivery
  • Image invitations
  • Video invitations
  • Personalized guest names
  • Custom messages by event or group
Automated communication
  • Scheduled pre-event reminders
  • Function-specific reminders
  • Last-hour notifications
  • Post-event thank-you notes
  • AI-assisted message generation
RSVP intelligence
  • Yes, No, and Maybe actions
  • Attendance totals
  • Pending-response tracking
  • AI chat for guest-status questions
  • Guest and party analytics

Roles and permissions

The right workspace for every participant

Permissions support the real operating model instead of giving every user the same controls.

Event administrator

Creates functions, uploads guests, controls invitation media, and monitors all responses.

Coordinator

Reviews guest information, sends custom messages, and follows up with pending invitees.

Invitee

Receives a personalized invitation and responds without needing an account.

Operational value

  • Replaces hours of repetitive invitation calls
  • Keeps guest responses and party sizes in one dashboard
  • Reduces missed reminders and manual follow-up
  • Gives organizers a current attendance picture through simple chat

Growth opportunities

  • Guest-group segmentation
  • Multilingual invitations
  • QR event check-in
  • Seating and meal-preference collection

Build on this experience

Have a workflow that needs its own product?

Tell us what your team does manually today. We will help identify the most useful first version.

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